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B&D Conference Room QuickGuide

Conference Room Technology

Quick Guide

These settings reflect what most people prefer in our conference rooms. Call IT at x6212 48 hours before your meeting if you would like to customize your conference room settings.

TO ADD A CONFERENCE ROOM TO AN ONLINE MEETING:

If you are the meeting organizer:

  1. In Outlook, add Webex or Teams to the calendar appointment.

  1. Add the conference room as a participant.

If you are not the meeting organizer:

  1. Do not forward the original calendar invite to the conference room.

  1. In Outlook, create a parallel calendar appointment and copy all of the online meeting details (from the original calendar invite) into the notes field of the parallel meeting.

  1. Add the conference room as a participant.

TO SHARE YOUR LAPTOP SCREEN IN A CONFERENCE ROOM

Online Meeting

  1. Join the online meeting from the conference room tablet.

  1. Connect to (but do not join yet) the meeting from your laptop.

  1. Turn off your microphone, video, and sound on your laptop; join meeting.

  1. Share from your laptop as you would at your desk.

In-person-only Meeting

Use HDMI or

  1. Open Webex on your laptop.

  1. Click “Connect to a device” in the upper right-hand corner of Webex.

  1. Select the conference room you are in and share.
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