Conference Room Technology Quick Guide
These settings reflect what most people prefer in our conference rooms:
Please call IT at x6212 at least 48 hours before your meeting if you would like to customize your conference room settings.
TO ADD A CONFERENCE ROOM TO AN ONLINE MEETING:
If you are the meeting organizer:
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If you are not the meeting organizer:
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TO SHARE YOUR LAPTOP SCREEN IN A CONFERENCE ROOM
Use HDMI cable and tap SHARE, or:
a) Connect to (but do not join yet) the meeting from your laptop.
b) Turn off your microphone, video, and sound on your laptop; join meeting.
c) Share from your laptop as you would at your desk.
JOIN A MEETING
For meetings that have been scheduled in the conference room, locate your meeting in the Calendar on the right of the screen, and click Join.
If the meeting was not previously scheduled, you can click Join with an ID. Join a meeting by entering the meeting ID and passcode.
From the Home screen, you can also:
- Meet now. Start an instant meeting and add participants.
- Call. Call a contact by dialing their number.
- Share. Start sharing content.
- More. Access the volume controls and device Settings menu.
VOLUME CONTROL
MUTE YOURSELF
CONTROL THE CONFERENCE ROOM CAMERA
LOWER camera controls let you: Turn Selfview on and off Allow remote participants to control the camera Zoom in and out Expanding the RIGHT-HAND MENU and choosing Camera lets you: Choose Auto camera functions: Group: camera will adjust to show everyone Frames: camera will zoom and show people individually or in smaller groups Speaker: camera will follow the person speaking Manual: zoom in and out |
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CHANGE WHAT YOU SEE ON THE TV
Choose between Gallery view and Front Row:
Gallery is the more common participant view
Front Row displays people, content, and the Teams meeting chat
