Current Staff Openings
B&D hires talented professionals to support the legal and business functions of the firm. For information on staff or administrative job opportunities at B&D, please email [email protected].
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Marketing & Business Development Assistant
Beveridge & Diamond (B&D) seeks a Marketing & Business Development Assistant to join our dynamic team. You will 1) support the firm’s significant marketing and business development activities in the Texas/Gulf Coast market, and 2) provide firmwide marketing and operational support to the Marketing Department.
Responsibilities
Austin Office/Texas Market Support
- Work with the Business Development Manager liaison to the Austin office to implement and advance the office’s marketing initiatives (with guidance from the Austin Office Managing Principal), as well as individual lawyers’ business development plans.
- Assist with proposals and pitches led by the Austin lawyers or focused on the Texas/Gulf Coast market, including creating proposal templates, polishing PowerPoints, and tracking outcomes.
- Support the Marketing Events Coordinator/Specialist in executing Texas area events, including providing onsite support, creating event collateral, conducting site visits, and interacting with attendees.
- Work with the Business Development Manager liaison to the Austin office and the Marketing Communications Specialist to produce and maintain written promotional materials and experience descriptions for the Texas office/market.
- Help the Marketing Communications Specialist or Rankings Coordinator prepare ranking and directory submissions for the office.
- Provide support to the Marketing Communications Specialist on Texas-focused thought leadership (e.g., news alerts).
- Maintain list of Texas events, memberships, and sponsorships.
- Support key association engagement and sponsorship deliverables in the Texas market (e.g., TXOGA, UT-Austin Center for Women in Law, Texas General Counsel Assn. Magna Stella Awards).
- Compile contact database (CRM) reports to aid business development efforts and events.
- Work with the Library team to conduct competitive intelligence research to aid pitches and proposals.
Firmwide Marketing/Marketing Department Operational Support
- Provide support on PowerPoint polishing.
- Provide support on website updates.
- Pull InterAction reports to aid with the pitches and proposals firmwide.
- Provide support on data change management inbox tickets in our CRM and assist with other cleanup efforts.
- Assist with updates in the firm’s experience database.
- Update the Marketing page of B&D’s intranet (BDNet).
- Organize and update the Department’s files in our document management system.
- Process Departmental invoices and update the budget.
- Submit monthly Visa reconciliations.
- Other duties as assigned.
Requirements
- 1-2 years of experience at a law or other professional services firm with a strong preference for familiarity with the Texas geographic market, the petrochemical sector, and/or environmental law and litigation in the context of business clientele.
- Fluency in Microsoft Office, especially Word and PowerPoint.
- Ability to learn the Department’s software programs and processes quickly.
- Strong organization and project management skills, excellent attention to detail.
- Client service orientation, can-do attitude.
- Polished written and verbal communication, meticulous and accurate proofreading skills.
- Ability to work effectively with lawyers and staff firmwide.
- Flexibility/ availability to work overtime as needed, including occasional travel for events (estimated once per quarter, on average).
- College degree or equivalent or demonstrated career experience.
Preferred
- Legal marketing, business development, communications, or events experience.
- Experience with legal directory submissions such as Chambers, Legal 500, and Best Lawyers.
- Experience with InterAction, iManage, Vuture, Intapp Experience, and/or WordPress is a plus.
The base salary range for this position is $60k-$70k annually depending on qualifications and experience.
About B&D’s Marketing Team
B&D’s Marketing Department is a hub of energy and collaboration. We work with lawyers and staff firmwide to drive marketing and business development initiatives and outcomes, and to connect the dots among our lawyers, practices, and offices. Our team is growing, reflective of the firm’s continued growth and the value it places on business development and client service. Team members benefit from exposure to various functions within the department so that there are opportunities to collaborate and receive support. Plus, we genuinely like working together!
Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.
E-Billing Specialist
Beveridge & Diamond seeks an E-Billing Specialist to join our Accounting team. The E-Billing Specialist works closely with attorneys, billing specialists, legal assistants and clients to ensure that billing is accurate, efficient, and compliant with all client requirements. This position reports to the Chief Financial Officer and Billing Supervisor.
Responsibilities
- Enroll our Firm in the e-billing systems requested by our clients.
- Research and understand e-billing guidelines and processes for all of our e-billing clients.
- Enter and submit timekeepers and timekeeper rates for approval in the e-billing systems. Follow-up to confirm all have been approved and accepted in the e-billing systems.
- Confirm billers have access to new clients/matters in the e-billing systems when matters are opened in Intapp Open.
- Coordinate and communicate with our billing team to ensure e-bills are being uploaded correctly, processed by clients and paid timely. Monitor and follow-up to confirm e-bills are successfully process/approved/paid.
- Communicate with attorneys regarding reduced/short paid e-billed invoices and follow-up if revisions needed to invoices or process.
- Monitor the e-billing systems for invoice rejections and follow-up with billers to ensure e-bills are corrected and resubmitted.
- Monitor the e-billing systems for budget requirements, status updates, accruals and other requested information. Follow-up with attorneys and billers to confirm compliance with requirements.
- Monitor and update the users listed in each of the e-billing systems.
- Research and respond to billing inquires, issues or problems.
- Create billing schedules and other billing analyses, as needed.
- Effectively interact and communicate with attorneys, staff and clients.
- Ensure strict confidentiality at all times.
- Assist with special projects as requested.
Requirements
- College (bachelor’s) degree preferred.
- At least five years’ prior hands-on e-billing experience in a law firm.
- Experience using 3E or Aderant and eBilling Hub.
- Proficiency with MS Office, particularly MS Excel.
- Strong attention to detail.
- Ability to multi-task, prioritize, organize work flow and use time efficiently.
- Perform at a high level in a fast-paced environment.
- Adapt to ever-changing work priorities.
- Ability to follow through on tasks with minimal supervision and follow-up on own initiative.
- Flexibility to adapt to differing work hours when overtime is needed to meet client requests.
- Excellent communication (oral and written), analytic and problem-solving skills.
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Qualified applicants are invited to submit a resume via the web application link.
In accordance with the laws of the jurisdictions in which this position may be filled, the base salary range for this position is $85k-$105k annually depending on qualifications and experience.
Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.
View LessPayroll Coordinator
Beveridge & Diamond, PC is seeking an experienced Payroll Coordinator to perform all payroll functions related to our bi-weekly and semi-monthly payrolls, including timesheet accuracy, approval and/or data entry for updates to employee information, accuracy of paychecks, compliance with payroll tax regulations, and preparation of payroll reporting in a multi-state environment.
Essential Duties and Responsibilities
- Ensure all employees are paid accurately and timely with the correct wages, withholdings, and deductions, as designated within the respective state jurisdictions.
- Review, verify, and process all payroll related functions including, but not limited to, wage calculations, tax withholdings, and deductions for both semi-monthly and bi-weekly pay frequencies.
- Review timesheets ensuring compliance with state requirements and firm policies.
- Verify accuracy of requested payroll changes, review tax and reporting procedures for various states.
- Keep up-to-date with federal, state, and local labor laws to ensure compliance.
- Prepare pre-processing payroll reports to ensure accuracy prior to payroll submission; run additional payroll reports for review and reconciliation to general ledger.
- Retrieve and process 401(k) files to/from 401(k) recordkeeper to ensure proper employee deferrals in accordance with IRS annual contribution limits.
- Prepare payroll/401(k) wires to facilitate proper funding of employee/employer contributions; confirm Plan totals for each payroll.
- Prepare and enter semi-monthly and bi-weekly payroll and 401(k) journal entries.
- Prepare and/or assist with supplemental California state wage reporting and other local jurisdictional reports and/or filings.
- Prepare/assist with registration of new employer withholding accounts as needed.
- Complete monthly reconciliation of commuter parking and transit deductions.
- Prepare monthly/quarterly/annual internal reports/reconciliations for management, ensuring accuracy of payroll and statistical data.
- Effectively communicate with employees in response to payroll inquiries.
- Assist with annual 401(k) audit.
- Other duties as assigned.
Requirements
- At least four years prior payroll experience with demonstrated knowledge of federal, state, and local tax regulations required.
- College (bachelor’s) degree.
- Strong communication (oral and written), analytical, and problem-solving skills.
- Strong interpersonal skills.
- Proficiency with spreadsheet applications.
- Self-starter with strong initiative and attention to detail.
- Ability to multi-task, prioritize, organize workflow and use time efficiently.
- Perform at a high level in a fast-paced environment.
- Maintain confidentiality of sensitive material at all times.
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Qualified applicants are invited to submit a resume via the web application link.
In accordance with the laws of the jurisdictions in which this position may be filled, the base salary range for this position is $75k-$95k annually depending on qualifications and experience.
Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.
View LessAdministrative Assistant I
As an Administrative Assistant supporting the Administrative Leadership Team, you will play a crucial role in managing daily administrative tasks, ensuring smooth operations within the Administrative and Human Resources Team. This role will also have the opportunity to learn and grow within both the administrative and HR functions, contributing to various projects and initiatives that enhance your professional development.
General Administrative Duties
- Assist with calendaring and scheduling duties.
- Maintain leasing files for all B&D offices.
- Coordinate charitable contributions and gifts for employees.
- Respond to bar letters and verification requests.
- Schedule interviews for non-attorney roles as needed.
- Help organize and execute company events and employee recognition initiatives.
- Assist HR Director with general employment verification requests.
- Manage SendWordNow database.
- Manage and update InterAction data for Administrative Leadership Team.
- Maintain and update the HR page on BDNet.
- Organize and maintain personnel and firm administrative files.
- Assist with the preparation of the firm’s administration and HR budgets.
- Maintain attorney Billing Rate sheets for CAO and post to BDNet as necessary.
- Complete monthly Visa reconciliation for management team.
- Maintain and update attorney state bar admissions list on BDNet.
- Update and distribute firm telephone directory.
- Track anniversaries and birthdays and send e-cards to employees.
- Assist with maintaining and updating the firm policy manual.
- Utilize Paylocity system to generate reports for HR department as needed.
- Assist management team with various events and projects as needed.
- Provide assistance with DC office events.
- Work with Professional Development Coordinator to track and assist in responding to firm-wide and client-specific diversity reporting requests and update client databases as necessary.
Other
- Provide back-up coverage for reception in the DC office.
- Serve as a back-up LAA for overflow needs.
- Provide overflow services for the firm's management team as requested.
- Be available to work overtime in the evening or weekends as requested.
- Maintain advanced knowledge of MS Word, Outlook, PowerPoint, Elite (accounting), InterAction (contacts), and other programs needed to accomplish job objectives.
- Other duties as assigned.
Requirements
- Bachelor’s degree required.
- Proficiency in MS Office, Excel, Adobe suite and PowerPoint.
- Excellent communication, analytical and organizational skills.
- Ability to work effectively in a team environment. Flexibility to work late. Knowledge of Elite preferred.
- Ability to retrieve and distribute print volumes, push and pull packages and books weighing up to 20 pounds, and ability to retrieve objects from shelves of up to 8 feet high.
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Qualified applicants are invited to submit a resume via the web application link.
In accordance with the laws of the jurisdictions in which this position may be filled, the base salary range for this position is $55k-$60k annually depending on qualifications and experience.
Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.
View LessService Desk Analyst III
The Service Desk Analyst III provides advanced technical support and assistance to a diverse workforce of 250 employees across seven offices nationwide, focusing on resolving complex hardware, software, and network-related issues. Reporting to the Service Desk Supervisor, this role serves as a subject matter expert for specific technologies or systems, mentors junior analysts, and contributes to maintaining ISO 27001 compliance within the IT service desk function. This role requires deep technical expertise, excellent problem-solving skills, and strong leadership capabilities.
Responsibilities
- Provide advanced technical support and assistance to firm employees for hardware, software, and network-related issues.
- Investigate and resolve complex technical problems, utilizing advanced troubleshooting techniques and diagnostic tools.
- Serve as a subject matter expert for specific technologies or systems, providing guidance and expertise to other team members.
- Develop and implement innovative solutions to improve service delivery and enhance user experience.
- Assist in maintaining ISO 27001 compliance within the IT service desk function by following established procedures and protocols.
- Mentor and train junior service desk analysts, providing guidance on technical issues, best practices, and professional development.
- Collaborate with other IT teams and departments to address escalated technical issues and implement cross-functional projects.
- Lead the testing and evaluation of new software applications and hardware devices, providing feedback and recommendations for improvement.
- Participate in the development and implementation of IT policies, procedures, and standards, ensuring alignment with ISO 27001 requirements.
- Document technical solutions, best practices, and troubleshooting procedures for knowledge-sharing and training purposes.
- Provide on-call support and participate in a rotating after-hours support schedule as needed.
Key Technologies
Advanced knowledge of Microsoft Windows operating systems, Microsoft Office suite, and common business applications.
Experience with Active Directory, Exchange, Azure AD, and other directory services.
- Proficiency in troubleshooting desktops, laptops, printers, mobile devices, and network connectivity issues.
- Experience with remote access and mobile computing technologies, including VPN, mobile device management (MDM), and virtual desktop infrastructure (VDI).
- Familiarity with document management systems used by the firm, such as iManage DMS.
- Proficiency in legal practice management software utilized by the firm, such as Elite.
- Strong understanding of networking concepts, protocols, and infrastructure components.
- Experience with voice and video conferencing systems, such as Cisco Webex or Microsoft Teams, used for internal and client communications.
- Knowledge of ITIL framework and best practices for service management.
- Adherence to ISO 27001 standards and procedures in the handling of confidential information and data security practices.
Requirements
- Bachelor's degree in Information Technology, Computer Science, or related field preferred.
- 5+ years of experience in a technical support role, with a focus on providing advanced troubleshooting and problem-solving solutions.
- Technical certifications (e.g., CompTIA A+, Microsoft Certified Professional, Cisco Certified Network Associate) preferred.
- Strong understanding of ISO 27001 standards and requirements, with experience implementing and maintaining ISO controls.
- Experience working in a law firm or legal department environment is highly desirable.
- Excellent communication and interpersonal skills, with the ability to effectively interact with users at all levels of the organization.
- Strong leadership and mentoring abilities, with a passion for developing team members and driving continuous improvement.
- Ability to work independently and as part of a team in a fast-paced, dynamic environment.
- Customer-focused mindset with a commitment to delivering high-quality support and service to internal stakeholders.
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Qualified applicants are invited to submit a resume via the web application link.
In accordance with the laws of the jurisdictions in which this position may be filled, the base salary range for this position is $87k-$107k annually depending on qualifications and experience.
Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.
View Less
