Current Staff Openings

B&D hires talented professionals to support the legal and business functions of the firm. For information on staff or administrative job opportunities at B&D, please email .

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Litigation Support and eDiscovery Director

Washington

Beveridge & Diamond, the nation’s first and largest environmental law firm, seeks a Litigation Support and eDiscovery Director who will manage firm-wide litigation support processes and resources, including electronic discovery.

Responsibilities

This position will:

  • Provide direct supervision of staff and staff attorneys performing discovery tasks, including direction of work assignments from Attorney Workflow Committee and other sources.
  • Consult with legal teams to identify best practices and establish processes for the identification, preservation, collection, analysis, processing, review, and presentation of electronic discovery materials.
  • Deliver training and keep current in the area of practice support technology. Provide guidance to attorneys and paralegals regarding the use of technology to improve efficiency.
  • Standardize and manage outside electronic discovery vendors.
  • Be a thought leader on issues of litigation support and electronic discovery and be an internal advocate for the use of technology in all phases of document collection and processing inside and out of litigation. Serve the public face of the Firm’s litigation support capabilities.
  • Build litigation support and eDiscovery capabilities within the Firm to increase the revenue and profitability of the Firm’s litigation support operations.

This position requires knowledge of the litigation process with a strong understanding of the use of technology to support the efforts of the legal team, with special emphasis on electronic discovery, document production, document management, and trial preparation and automation.

Perform the following tasks and/or supervise others performing these tasks:

Practice Technology Support and Guidance

  • Advise attorneys, paralegals, and other personnel in all offices in using automated litigation support tools for the preparation of litigation and regulatory matters and trial, mediation, and arbitration.
  • Advocate for legal project management best practices, including scoping, budgeting, progress reporting, team and client communication, and efficiency (including the application of technology and alternative staffing).
  • Provide and/or oversee hands-on support in Casepoint, Relativity, and other litigation technology toolsets for various requests, including database customization, data processing, advanced search design, creation and support of document review batching and production workflows, privilege log design, and management.
  • Apply firm standards in technology and practices as identified by Firm leadership and guided by the Chief Information Officer.
  • Direct, consult, and assist personnel firm-wide with electronic data management, file formatting, electronic discovery, document indexing, data conversion, design and prepare trial materials, and other technological aspects of litigation support.
  • Consult on the design of managed review projects and supporting workflows, including the best use of technology and process.
  • Coordinate review team onboarding, training, and management, including drafting review protocols and other guidance. In coordination with firm attorneys, provide review teams substantive feedback on performance and provide re-training where needed.
  • Support the execution of special projects.
  • Serve as a member of the firm’s Technology and Innovation Committee.
  • Advise and assist Litigation Practice Group chairs on issues of litigation support, including proposals.
  • Manage data storage for client cases; work with attorneys and IT department regarding database storage requirements and legal aspects of document retention.
  • Keep current on practice group automation needs; participate in practice group meetings.
  • Strive to meet a benchmark of 1200+ client billable hours per year.
  • Other duties as assigned.

Coordination with Firm Departments and Outside Vendors

  • Coordinate projects with team members, internal customers, external clients, and vendors.
  • Plan with the Chief Information Officer to purchase and implement the required software and training to properly support the litigation practice and other practice groups.
  • Collaborate with the IT department to ensure database integrity, security, and availability. Work with IT department to diagnose and correct system and software problems.
  • Maintain relationships with litigation support vendors, including management of projects and deadlines and communication of requirements and deadlines. Manage large volumes of data and proper archival/deletion process of data.
  • Manage project setup, scanning, coding, OCRing, and electronic conversion of documents with outside vendors. Prepare guidelines for outsourced vendors.
  • Perform or oversee internal production functions such as scanning, OCRing, and electronic conversion.
  • Ensure that client and firm events requiring multiple integrated resources, such as trials and hearings, receive appropriate support; coordinate with IT or external vendor resources to support events.

Training

  • Provide software and case-specific training and support on using Practice Support tools (e.g., Casepoint, Relativity, CaseMap, TextMap, TimeMap, and TrialDirector) and web-hosted review platforms.
  • Develop Practice Support training programs for attorneys and staff.
  • Prepare and circulate tips/features or updates for litigation software.
  • Train paralegals and staff attorneys in litigation support and eDiscovery platforms, practices, and tactics with the goal of providing sufficient depth of knowledge to each paralegal to provide succession and coverage for litigation support analysts.
  • Maintain a high level of knowledge of relevant software and technology and promote recognition of position as an effective “go to” person for assistance.
  • Keep current and continually develop depth in relevant software and technology.

Qualifications

  • Bachelor’s degree required; Juris Doctorate preferred.
  • Minimum of 10 years experience in electronic discovery, litigation automation, and case management.
  • A minimum of 3 years of hands-on experience with the use of TAR and other analytics (Brainspace, NexLP) with an emphasis on the use of CAL/CMML and other techniques for deduplication, email threading, review prioritization, sampling, production quality control, privilege identification, and other predictive models.
  • Thorough knowledge of the litigation lifecycle and eDiscovery processes.
  • Ability to effectively liaise with multiple case teams, clients, litigation support teams, document review services and vendors, to define the project’s scope, goals and objectives, and develop efficient plans for achieving these tasks.
  • Strong knowledge of MS Office and other products (e.g., TrialDirector, Relativity, CaseMap, TextMap, Casepoint, and other web-based review tools).
  • Ability to identify problems by detecting patterns or connections, researching and analyzing problems, determining alternative solutions, and creating action steps to solve the problem.
  • Ability to think and act quickly, effectively, and appropriately in a variety of situations, solving problems while balancing time, quality, cost, and risk.
  • Ability to work independently and as part of a cross-office team, building relationships, delegating work, and escalating risk appropriately.
  • ‘Can Do’ attitude. Ability to proactively manage case team expectations, recognize needs, and adapt plans accordingly.
  • Willingness and ability to identify gaps, propose solutions, and take ownership of projects.
  • Demonstrable verbal and written communication skills.
  • Strong organizational skills.
  • Ability to work under stress.
  • Ability to explain technical issues to non-technical audience.
  • Ability to work extended hours when required.

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities, as needed.

To apply, please send your resume to David Carns, Chief Technology Officer.

B&D is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by local, state, or federal law.

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Business Development Manager

Washington

Beveridge & Diamond (B&D) seeks a proactive, forward-thinking, results-driven Business Development Manager to support the business development efforts of key firmwide practices (including Litigation), industry groups (including Energy), and offices, and other special projects named below. Key success factors for this position include being a self-starter and independent worker with strong project management skills and law firm or professional services firm experience, and the ability to form strong working relationships with lawyers and staff. The position has firmwide responsibility and is based in Washington, DC. This is a hybrid role, with in-office presence currently required two days per week.

Key Responsibilities

Firmwide Practice and Industry Group Support – Work with the leaders of assigned practice groups to develop, track, and advance group business development plans and goals and facilitate engagement by group members. This includes support for our Litigation group (a key practice of the firm), our Energy industry team, and others. Responsibilities include: 

  • Lead RFP responses and pitch meeting preparation, and track outcomes.
  • Identify opportunities to engage with clients and prospects.
  • Attend practice and industry group meetings to provide strategic guidance and make connections with other firm initiatives.
  • Provide strategic guidance on group initiatives (including events, sponsorships, new service offerings, and rankings), and collaborate with other Marketing Department members (such as our Events Coordinator and Communications Coordinator) to deliver successful execution.
  • Oversee key association engagement and sponsorship deliverables.
  • Coordinate market research and competitor analysis to spot opportunities for short- and long-term growth.
  • Develop and maintain meaningful metrics to drive business development targeting and planning.
  • Work with Marketing Communications Coordinator to produce and maintain written/digital promotional materials.
  • Keep the firm’s experience database current.

Office Support – While having firmwide practice/industry responsibility as noted above, this position is the lead marketing contact for our Baltimore and Washington, DC offices, working to develop, track, and advance office business development plans and goals. Responsibilities include:

  • Attend office meetings, virtually and in-person.
  • Maintain the office’s business development plan and support the plans of individual lawyers in the office.
  • Oversee key association engagement of the office.
  • Oversee events initiated by the office with support from the Events Coordinator.

Other Areas of Support – Due to the ever-changing needs of our practice and our department, other potential responsibilities could include supporting regional business development initiatives, lawyer coaching, assisting with projects related to the implementation of the firm’s Strategic Plan, serving as the marketing liaison on DE&I initiatives, and supporting B&D committees.

Experience and Skill Requirements

To succeed in this role, an individual must be able to perform the responsibilities above and meet the requirements below, which are representative of the minimum knowledge, skill, and/or ability required. The firm will make reasonable accommodations to enable individuals with disabilities to perform the functions of the job.

Required

  • Responsiveness, follow-through, and strong project management skills
  • Initiative
  • Ability to work independently, as well as collaboratively, to advance and execute projects
  • 5+ years of law firm or professional services business development experience
  • Polished written and verbal communication
  • Strong attention to detail
  • Ability to form effective working relationships/rapport with lawyers and staff firm-wide
  • Fluency in Microsoft Outlook, Word, Excel, and PowerPoint
  • College degree or equivalent, or demonstrated career experience

Preferred

  • Experience supporting litigation practices
  • Understanding of/exposure to environmental law
  • Fluency with InterAction
  • Social media savvy

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities, as needed.

To apply, please send your resume to Jean Brinker, Director, Marketing & Business Development Operations.

B&D is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by local, state, or federal law.

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AP Corporate Credit Card Specialist

Washington

The AP (Accounts Payable) Corporate Credit Card Specialist is responsible for managing the Firm’s corporate credit card reconciliations for accuracy and completeness. The AP Corporate Credit Card Specialist will ensure that submitted cardholder reconciliations are in compliance with the Firm’s policies and procedures, accounting internal controls, and client billing guidelines prior to entering into the Firm’s accounting software (3E). The Specialist plays a key role in ensuring the Firm’s credit card usage is entered timely and accurately for financial reporting and client billing. 

Essential Duties and Responsibilities

  1. Review VISA reconciliations submitted by cardholders for completeness – ensuring all charges are listed, required information is provided, and receipts are attached. 
  2. Work with the AP Supervisor to assign accounting codes to all charges on the VISA reconciliations. 
  3. Enter all VISA charges in the AP system.
  4. Follow up with cardholders with questions or request additional information if needed.
  5. Confirm all VISA reconciliations are submitted timely, and follow up with cardholders if they are missing VISA reconciliations.
  6. Copy VISA receipts to include with client invoices when needed.
  7. Research and respond to VISA disbursement inquires.
  8. Confirm charge disputes are credited on future VISA statements.
  9. Follow up with Legal Administrative Assistants regarding VISA travel credits to confirm use for future travel.
  10. Effectively interact and communicate with attorneys, staff, and vendors.
  11. Ensure strict confidentiality at all times.
  12. Assist with AP workload and special projects as requested.

Knowledge, Skills, and Abilities Required

  1. College (bachelor’s) degree preferred.
  2. At least three years’ prior hands-on AP experience in a law firm is preferred.
  3. Experience using 3E preferred.
  4. Proficiency with MS Office, particularly MS Excel.
  5. Strong attention to detail. 
  6. Ability to multi-task, prioritize, organize workflow, and manage time efficiently.
  7. Perform at a high level in a fast-paced environment.
  8. Adapt to ever-changing work priorities.
  9. Ability to follow through on tasks with minimal supervision and follow up on own initiatives.
  10. Flexibility to adapt to differing work hours when overtime is needed to meet client and Accounting Department deadlines. 
  11. Excellent communication (oral and written), analytic, and problem-solving skills.

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

For more information or to apply, please email .

Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.

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Talent Development & Inclusion Coordinator

Washington

Beveridge & Diamond, the nation’s first and largest environmental law firm, seeks a proactive, self-starter with law firm Diversity, Inclusion & Equity (DE&I), professional development, or related experience to take a lead role in helping to develop and execute the Firm’s DE&I and professional development strategies across its seven offices throughout the United States.

Reporting to the Firm’s Chief Talent Officer, the Talent Development & Inclusion Coordinator will work in concert with the firm committees and departments who share responsibilities for creating a collaborative, inclusive, and supportive environment and building a workplace that fosters employee engagement and supports the firm’s business objectives and values.  These committees and departments include DE&I, HR, Recruiting, Marketing & Business Development, and Beveridge & Diamond University (BDU).

The ideal candidate will be highly organized; possess excellent proofreading and communication (oral and written) skills; have the ability to multi-task in a fast-paced environment; attention to detail; and have a professional demeanor.  Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among lawyers and staff to achieve results.

The Talent Development & Inclusion Coordinator is responsible for a broad range of responsibilities including but not limited to:

General Responsibilities

  • Coordinating with external vendors and consultants to develop and arrange thoughtful attorney and staff training programs that are aligned with industry best practices and customized for firm needs;
  • Helping to support firmwide DE&I initiatives, including attorneys’ participation and engagement with DE&I organizations such as Diversity Lab, Minority Corporate Counsel Association, National Association of Women Lawyers, National Bar Association, and others; 
  • Informing internal and external firm communications based on industry-wide benchmarking;
  • Coordinating with the DE&I Committee to review the firm survey and develop the annual DE&I strategic plan; 
  • Coordinating with other internal stakeholders (Recruiting Committee, Chief Administrative Officer, and Chief Talent Officer) to incorporate DE&I best practices to achieve firmwide goals
  • Coordinating external firm engagement with DE&I organizations;
  • Supporting external DE&I reporting and survey efforts for clients and third parties;
  • Identifying external opportunities for DE&I program recognition and coordinating application processes; and
  • Coordinating attorney onboarding, coaching, mentoring, and professional development programs;
  • Supporting on and off-ramping for attorneys transitioning into or returning from parental, family, or other longer-term leave in consultation with the Human Resources Director; 
  • Supporting regional office integration and communication with respect to inclusion and professional development opportunities;

Education & Work Experience

  • Bachelor’s degree or equivalent in human resources, psychology, or communications, or demonstrated career experience preferably in a law firm or professional services firm.
  • Minimum of 2 years experience in the areas of Diversity, Equity & Inclusion, or professional development.
  • Proficiency in WebEx, Zoom, Microsoft Outlook, Word, Excel, and PowerPoint.
  • Proficiency in viDesktop, Micron Systems, or other LMS or HRIS is a plus.
  • Willingness to work overtime during busy periods, as well as for specific programs or events (e.g., early morning or evening events).

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

For more information or to apply, please email Lindy Resh, Attorney Recruitment Manager, at [email protected].

Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.

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Legal Administrative Assistant

Washington

Join a highly dedicated and valued administrative team that delivers impeccable and sophisticated professional services to internal and external clients.

Essential Duties and Responsibilities

The Legal Administrative Assistant role encompasses a wide range of advanced administrative support services aimed at facilitating the smooth operation of the firm and aiding attorneys and clients. This position is pivotal in overseeing diverse administrative tasks, handling billing and accounting matters, and conducting legal research to support cases and projects. Additionally, the Legal Administrative Assistant serves as a primary liaison between clients and staff, ensuring effective communication and addressing client queries. This role will also provide back-up support to Legal Administrative Assistant teams.

Administrative Duties

  1. Billing and Accounting. Open new client and/or matter numbers; perform conflict checks; provide monthly bills for attorney review; make appropriate transfers, write-offs, and corrections; apply retainers on account fees and account disbursements for third-party billings; handle special billing requests from clients, i.e., travel detail, special billing formats; copy, mail and forward copies of finalized bills to Accounting Department; maintain billing files; act as liaison with Accounting Department on past due receivables. Coordinate with other Legal Administrative Assistants on bills managed by other attorneys.
  2. Time Entry and Expense Reports. On a daily or weekly basis, enter and/or review attorneys’ time entries in InTapp Time. Maintain time entry deadlines and coordinate the timely submission of attorney hours. Prepare and reconcile monthly corporate credit card statements for assigned attorneys. Process expense reports and obtain Firm checks or petty cash, as required.
  3. Document Production. Process and format Word and Excel documents using prescribed Firm formats, including comparisons, conversions, merges, creation of tables of contents/authorities, etc. Perform processes associated with court services, including filing, requesting transcripts and litigation searching. Prepare basic documents in PowerPoint as needed. Assist attorneys with PowerPoint presentations, including basic graphic enhancements (e.g., SmartArt, graphs/charts, inserting images from Firm pre-licensed image library).
  4. Proofreading. Proofread all documents (both draft and final) to ensure accuracy of copy, grammar, punctuation, and syntax as well as conformance to Firm formats. Prepare correspondence and email drafts for attorney review.
  5. Document Management. Ensure all documents are properly saved to appropriate workspaces within the Firm’s document management system. Verify tasks are completed, check for accuracy, and ensure that the appropriate metadata cleansing has been applied.
  6. Mail. Open and promptly distribute incoming mail and date stamp, if requested. Check out-box periodically throughout the day and process materials appropriately. Arrange for the appropriate delivery of documents through mail, facsimile, overnight delivery or messenger services.
  7. Filing. Set up and maintain client, work, chronological, pleading, and personal files, including electronic files on the Firm’s DMS (iManage). Coordinate transfer of inactive or closed files to Records Coordinator or offsite storage facilities. Maintain computerized index of all files in the Firm’s standard format.
  8. Meeting Preparation. Coordinate meetings, appointments, and conferences. Schedule conference rooms, arrange catering service, and prepare necessary materials. Coordinate set-up and clean-up before and after meetings with Office Services staff.
  9. Calendaring. Maintain Outlook calendar for attorneys, provide reminders, schedule meetings, and court appearances, as necessary.
  10. Docketing. Coordinate docketing requests with Docket Coordinator. Maintain tickler system and follow up on requests made by attorneys, paralegals, and clients. Docket case and motion schedules per local, state, and federal rules.
  11. Court Filings. Maintain knowledge of procedures for filing with state and federal courts and agencies.
  12. Travel Arrangements. Coordinate extensive national and international travel arrangements by securing end to end arrangements including flights, hotels, transfers, itineraries, and any necessary visa documentation. Promptly handle unexpected travel changes in a proactive and efficient manner.
  13. Photocopying.  Perform and/or outsource photocopy, bindery, scanning, and printing tasks as needed. Create and convert documents to and from PDF and Word formats. Review results for accuracy and completeness. Coordinate large copy requests with Office Services.
  14. Contact Management System. Maintain attorney contacts in the Firm’s client relationship management system (InterAction), including entering a significant number of new contacts. Identify and update outdated contact information and merge duplicate contacts. Enter notes and activities as appropriate for each contact (e.g., meetings, events, marketing activities). Add and remove attorney contacts to Firm distribution lists. Assist attorneys with basic questions about InterAction, including InterAction for Microsoft Outlook (IMO).
  15. Team Support. Participate as an active member of the Legal Administrative Assistants’ team and proactively support team members and their attorneys as needed. Coordinate with back-up support team members when out of the office or unable to complete assigned projects. Maintain awareness of all tasks and deadlines related to projects assigned to other support staff.

Other

  1. Provide relief at the reception desk when necessary.
  2. Provide overflow services as requested by Human Resources or other team members.
  3. Other duties as assigned.

Required Skills and Abilities

  1. 3 to 7 years of experience supporting attorneys, executives, or managers preferred.
  2. College graduate with a bachelor’s degree or equivalent legal administrative experience in a law firm environment.
  3. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, 3E (or Elite), InterAction (contacts), Adobe Suite (or equivalent software).
  4. Ability to work in a collaborative environment and to work harmoniously and effectively with others as part of a team.
  5. Exceptional organizational and time-management skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail and efficiently meet deadlines.
  6. Excellent oral and written communication, analytic, and problem-solving skills.
  7. Professional interpersonal skills with a positive attitude complemented by a flexible, proactive, and resourceful approach.
  8. Availability to work overtime as requested.
  9. Ability to lift up to 30 pounds (full banker box weight).

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

For more information or to apply, please email .

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