Current Staff Openings

B&D hires talented professionals to support the legal and business functions of the firm. For information on staff or administrative job opportunities at B&D, please email .

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Chief Talent Officer

Washington

Beveridge & Diamond is the nation’s first and largest environmental law firm, with seven offices throughout the United States. We seek a proactive, self-starter who is a diversity-focused leader with law firm recruiting and talent management experience to take a lead role in the Firm’s acquisition, development, and support of its attorney talent.

Responsibilities

The Beveridge & Diamond Chief Talent Officer (CTO) is responsible for coordinating and leading the Firm’s attorney talent recruiting, retention, and development efforts. The CTO reports to the Managing Principal and works with the Management Committee and Recruiting Committee to develop, update, and execute the Firm’s talent recruiting and retention strategy, which is a critical component of the Firm’s Strategic Plan.  The CTO also works with the Management Committee, Regional Office Managing Principals, Chiefs, Managers, and Firm committees and departments to foster a productive, collaborative, positive, inclusive, and supportive workplace for all employees that achieves the Firm’s business objectives and values. The CTO drives talent strategies that promote and reinforce diversity, equity, and inclusion (DE&I). The core priorities of the CTO’s work are to:

1. Implement the Firm’s program to acquire and retain attorney talent with the potential to become exceptional, well-rounded attorneys who have the potential to be leaders within the Firm and the field of environmental law.

2. Develop short-term and long-term initiatives and programs that will facilitate the development of the Firm’s talent and support the Firm’s culture of learning through ongoing training and engagement at all levels.

3. Support the Firm’s commitment to excellence, creativity, and collaboration.

4. Develop, support, and implement the Firm’s mentorship programs.

5. Manage and ensure professional support for the Firm’s attorney evaluation program.

6. Advise on and support the effectiveness of the Firm’s attorney workflow processes.

7. Develop metrics that will enable the CTO team and the Management Committee to track progress on meeting core priorities.

Requirements

  • Bachelor’s degree or higher preferably in human resources, psychology, communications, or related fields; JD preferred.
  • Minimum of 10-15+ years of combined experience in the areas of law firm recruiting, professional development, talent management, or related fields with increasing responsibilities over time.
  • Demonstrated leadership and management experience.
  • Excellent interpersonal and communication skills and the ability to effectively write and communicate in a concise manner with different stakeholders.
  • Demonstrated commitment to valuing diversity, promoting an inclusive work environment, and staying current with DE&I best practices.
  • Ability to think strategically, strong organizational skills, attention to detail, and ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Proficiency in Microsoft Teams, WebEx, Zoom, Microsoft Outlook, Word, Excel, and PowerPoint.
  • Proficiency in viDesktop, Litera Systems, or other LMS or HRIS.
  • Ability to travel domestically as needed, conditions permitting, approx. 3-6 times a year.

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Qualified applicants are invited to submit a resume via the web application link.

B&D is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by local, state, or federal law.

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Directories & Experience Coordinator/Specialist

Austin; Baltimore; Boston; New York; San Francisco; Seattle; Washington

Beveridge & Diamond (B&D), the foremost national corporate environmental law firm, seeks a Directories & Experience Coordinator (or Specialist, based on years of experience). You will 1) lead the legal directory submission process for the firm, and 2) manage the firm’s experience database. Strong writing and project management skills are essential for success. 

Responsibilities

  • Work with lawyers to prepare submissions to legal and industry directories, rankings, and awards nominations (approximately 30 per year), including ChambersLegal 500Best Lawyers,Law360.
  • Maintain the calendar of submission deadlines and track outcomes.
  • Closely track submission requirements and build relationships with key contacts at each ranking organization.
  • Write firm news posts for our website when lawyers or the firm is ranked/recognized.
  • Work with the Marketing Communications Specialist to update marketing collateral with new rankings.
  • Manage and update the firm’s experience database (currently Intapp Experience) with content collected through the submission process and pitches and proposals.
  • Update case highlights and representative matters on firm website and in brochures.

Requirements

  • 2 years of legal marketing experience (3-5 years of firm experience for Specialist).
  • Demonstrated strong writing and editing skills (writing exercise required), ability to synthesize information into readable, impactful, and effective promotional content.
  • Excellent attention to detail, and meticulous and accurate proofreading skills.
  • Strong project management skills and the ability to manage competing deadlines.
  • Initiative, ownership, and commitment towards projects.
  • Understanding of environmental law and litigation or the ability to learn quickly.
  • Ability to form effective working relationships/rapport with lawyers firmwide.
  • Ability to work overtime during busy periods if needed.
  • College degree or equivalent, or demonstrated career experience.

Preferred

  • Experience leading directory/ranking/award submissions (ideally related to the legal industry, such as ChambersLaw360, Legal 500Best Lawyers) strongly preferred.
  • Familiarity with WordPress CMS.
  • Familiarity with Intapp Experience or a similar experience management platform.

About B&D’s Marketing Team

B&D’s Marketing Department has high visibility across the firm and works directly with lawyers across seniority levels to support the firm’s and individuals’ marketing and business development initiatives. Our team is growing, reflective of the firm’s continued growth and the value it places on business development. Each team member has exposure across the team’s functions so that there are opportunities to collaborate and receive support. Plus, we genuinely like working together!

In accordance with the laws of the jurisdictions in which this position may be filled, the base salary range for this position is $75k-$105k annually depending on qualifications and experience.

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Legal Administrative Assistant

Baltimore

The Legal Administrative Assistant role encompasses a wide range of advanced administrative support services aimed at facilitating the smooth operation of the firm and aiding attorneys and clients. This position is pivotal in overseeing diverse administrative tasks, handling billing and accounting matters, and conducting legal research to support cases and projects. Additionally, the Legal Administrative Assistant serves as a primary liaison between clients and staff, ensuring effective communication and addressing client queries. This role will also provide back-up support to Legal Administrative Assistant teams.

Administrative Duties

  1. Billing and Accounting. Open new client and/or matter numbers; perform conflict checks; provide monthly bills for attorney review; make appropriate transfers, write-offs, and corrections; apply retainers on account fees and account disbursements for third-party billings; handle special billing requests from clients, i.e., travel detail, special billing formats; copy, mail and forward copies of finalized bills to Accounting Department; maintain billing files; act as liaison with Accounting Department on past due receivables. Coordinate with other Legal Administrative Assistants on bills managed by other attorneys.

  2. Time Entry and Expense Reports. On a daily or weekly basis, enter and/or review attorneys’ time entries in Firm’s time management system. Maintain time entry deadlines and coordinate the timely submission of attorney hours. Prepare and reconcile monthly corporate credit card statements for assigned attorneys. Process expense reports and obtain Firm checks or petty cash, as required.

  3. Document Production. Process and format Word and Excel documents using prescribed Firm formats, including comparisons, conversions, merges, creation of tables of contents/authorities, etc. Perform processes associated with court services, including filing, requesting transcripts, and litigation searching. Prepare basic documents in PowerPoint as needed. Assist attorneys with PowerPoint presentations, including basic graphic enhancements (e.g., SmartArt, graphs/charts, inserting images from the Firm’s pre-licensed image library).
  4. Proofreading. Proofread all documents (both draft and final) to ensure accuracy of copy, grammar, punctuation, and syntax as well as conformance to Firm formats. Prepare correspondence and email drafts for attorney review.
  5. Document Management. Ensure all documents are properly saved to appropriate workspaces within the Firm’s document management system. Verify tasks are completed, check for accuracy, and ensure that the appropriate metadata cleansing has been applied.
  6. Mail. Open and promptly distribute incoming mail and date stamp, if requested. Check out-box periodically throughout the day and process materials appropriately. Arrange for the appropriate delivery of documents through mail, facsimile, overnight delivery or messenger services.
  7. Filing. Set up and maintain client, work, chronological, pleading, and personal files, including electronic files on the Firm’s DMS (iManage). Coordinate transfer of inactive or closed files to Records Coordinator or offsite storage facilities. Maintain a computerized index of all files in the Firm’s standard format.
  8. Meeting Preparation. Coordinate meetings, appointments, and conferences. Schedule conference rooms, arrange catering service, and prepare necessary materials. Coordinate set-up and clean-up before and after meetings.
  9. Calendaring. Maintain Outlook calendars for attorneys, provide reminders, and schedule meetings and court appearances, as necessary.
  10. Docketing. Coordinate docketing requests with the Docket Coordinator. Maintain tickler system and follow up on requests made by attorneys, paralegals, and clients. Docket case and motion schedules per local, state, and federal rules.
  11. Court Filings. Maintain knowledge of procedures for filing with state and federal courts and agencies.
  12. Travel Arrangements. Coordinate extensive national and international travel arrangements by securing end-to-end arrangements, including flights, hotels, transfers, itineraries, and any necessary visa documentation. Promptly handle unexpected travel changes in a proactive and efficient manner.
  13. Photocopying. Perform and/or outsource photocopy, bindery, scanning, and printing tasks as needed. Create and convert documents to and from PDF and Word formats. Review results for accuracy and completeness. Coordinate large copy requests with Office Services.
  14. Contact Management System. Maintain attorney contacts in the Firm’s client relationship management system (InterAction), including entering a significant number of new contacts. Identify and update outdated contact information and merge duplicate contacts. Enter notes and activities as appropriate for each contact (e.g., meetings, events, marketing activities). Add and remove attorney contacts to Firm distribution lists. Assist attorneys with basic questions about InterAction, including InterAction for Microsoft Outlook (IMO).
  15. Team Support. Participate as an active member of the Legal Administrative Assistants’ team and proactively support team members and their attorneys as needed. Coordinate with backup support team members when out of the office or unable to complete assigned projects. Maintain awareness of all tasks and deadlines related to projects assigned to other support staff.
  16. Reception Duties. Direct telephone calls on general number; meet and greet clients and visitors in the reception area; ensure building-specific access processes and policies are enforced; coordinate meetings/conferences including scheduling conference rooms, arranging meal service, and setting up and cleaning up; open and distribute incoming mail. 

Other

  1. Provide overflow services as requested.
  2. Perform other duties as assigned.

Required Skills and Abilities

  1. 3 to 7 years of experience supporting attorneys, executives, or managers preferred.
  2. College graduate with a bachelor’s degree or equivalent legal administrative experience in a law firm environment.
  3. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, 3E (or Elite), InterAction (contacts), Adobe Suite (or equivalent software).
  4. Ability to work in a collaborative environment and harmoniously and effectively with others as part of a team.
  5. Exceptional organizational and time-management skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail and efficiently meet deadlines.
  6. Excellent oral and written communication, analytic, and problem-solving skills.
  7. Professional interpersonal skills with a positive attitude complemented by a flexible, proactive, and resourceful approach.
  8. Availability to work overtime as requested.
  9. Ability to lift up to 30 pounds (full banker box weight).

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Qualified applicants are invited to submit a resume via the web application link.

B&D is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by local, state, or federal law.

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Legal Administrative Assistant

Boston

Join the Boston office's highly dedicated and valued administrative team that delivers impeccable and sophisticated professional services to internal and external clients.

The Legal Administrative Assistant role encompasses a wide range of advanced administrative support services aimed at facilitating the smooth operation of the firm and aiding attorneys and clients. This position is pivotal in overseeing diverse administrative tasks, handling billing and accounting matters, and conducting legal research to support cases and projects. Additionally, the Legal Administrative Assistant is a primary liaison between clients and staff, ensuring effective communication and addressing client queries. This role will also provide back-up support to Legal Administrative Assistant teams.

Administrative Duties

  1. Billing and Accounting. Open new client and/or matter numbers; perform conflict checks; provide monthly bills for attorney review; make appropriate transfers, write-offs, and corrections; apply retainers on account fees and account disbursements for third-party billings; handle special billing requests from clients, i.e., travel detail, special billing formats; copy, mail and forward copies of finalized bills to Accounting Department; maintain billing files; act as liaison with Accounting Department on past due receivables. Coordinate with other Legal Administrative Assistants on bills managed by other attorneys.
  2. Time Entry and Expense Reports. On a daily or weekly basis, enter and/or review attorneys’ time entries in InTapp Time. Maintain time entry deadlines and coordinate the timely submission of attorney hours. Prepare and reconcile monthly corporate credit card statements for assigned attorneys. Process expense reports and obtain Firm checks or petty cash, as required.
  3. Document Production. Process and format Word and Excel documents using prescribed Firm formats, including comparisons, conversions, merges, creation of tables of contents/authorities, etc. Perform processes associated with court services, including filing, requesting transcripts, and litigation searching. Prepare basic documents in PowerPoint as needed. Assist attorneys with PowerPoint presentations, including basic graphic enhancements (e.g., SmartArt, graphs/charts, inserting images from the Firm’s pre-licensed image library).
  4. Proofreading. Proofread all documents (both draft and final) to ensure accuracy of copy, grammar, punctuation, and syntax as well as conformance to Firm formats. Prepare correspondence and email drafts for attorney review.
  5. Document Management. Ensure all documents are properly saved to appropriate workspaces within the Firm’s document management system. Verify tasks are completed, check for accuracy, and ensure the appropriate metadata cleansing has been applied.
  6. Mail. Open and promptly distribute incoming mail and date stamp, if requested. Check outbox periodically throughout the day and process materials appropriately. Arrange for the appropriate delivery of documents through mail, facsimile, overnight delivery or messenger services.
  7. Filing. Set up and maintain client, work, chronological, pleading, and personal files, including electronic files on the Firm’s DMS (iManage). Coordinate transfer of inactive or closed files to offsite storage facilities. Maintain a computerized index of all files in the Firm’s standard format.
  8. Meeting Preparation. Coordinate meetings, appointments, and conferences.  Schedule conference rooms, arrange catering, and set up/clean up before/after meetings.
  9. Calendaring. Maintain an Outlook calendar for attorneys, provide reminders, schedule meetings, and court appearances, as necessary.
  10. Docketing. Coordinate docketing requests with Docket Coordinator. Maintain tickler system and follow up on requests made by attorneys, paralegals, and clients. Docket case and motion schedules per local, state, and federal rules.
  11. Court Filings. Maintain knowledge of procedures for filing with state and federal courts and agencies.
  12. Travel Arrangements. Coordinate extensive national and international travel arrangements by securing end to end arrangements, including flights, hotels, transfers, itineraries, and any necessary visa documentation. Promptly handle unexpected travel changes proactively and efficiently.
  13. Photocopying.  Perform and/or outsource photocopy, bindery, scanning, and printing tasks as needed. Create and convert documents to and from PDF and Word formats. Review results for accuracy and completeness. Coordinate large copy requests with Office Services.
  14. Contact Management System. Maintain attorney contacts in the Firm’s client relationship management system (InterAction), including entering a significant number of new contacts. Identify and update outdated contact information and merge duplicate contacts. Enter notes and activities as appropriate for each contact (e.g., meetings, events, marketing activities). Add and remove attorney contacts to Firm distribution lists. Assist attorneys with basic questions about InterAction, including InterAction for Microsoft Outlook (IMO).
  15. Team Support. Participate as an active member of the Legal Administrative Assistants’ team and proactively support team members and their attorneys as needed. Coordinate with back-up support team members when out of the office or unable to complete assigned projects. Maintain awareness of all tasks and deadlines related to projects assigned to other support staff.

Other

  1. Office Operations. Maintain facilities and kitchen in a neat, orderly manner; order and stock kitchen and office supplies; assist with planning, arranging, setting up, and cleaning up for events. 

  2. Provide overflow services as requested by Human Resources or other team members.
  3. Other duties as assigned.

Required Skills and Abilities

  1. 3 to 7 years of experience supporting attorneys, executives, or managers preferred.

  2. College graduate with a bachelor’s degree or equivalent legal administrative experience in a law firm environment.

  3. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, 3E (or Elite), InterAction (contacts), and Adobe Suite (or equivalent software).
  4. Ability to work in a collaborative environment and to work harmoniously and effectively with others as part of a team.
  5. Exceptional organizational and time-management skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail and efficiently meet deadlines.
  6. Excellent oral and written communication, analytic, and problem-solving skills.
  7. Professional interpersonal skills with a positive attitude complemented by a flexible, proactive, and resourceful approach.
  8. Availability to work overtime as requested.
  9. Ability to lift up to 30 pounds (full banker box weight).

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

For more information or to apply, please email .

Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.

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Legal Administrative Assistant

Seattle

The Legal Administrative Assistant role encompasses a wide range of advanced administrative support services aimed at facilitating the smooth operation of the Firm and aiding attorneys and clients.

This position is pivotal in overseeing diverse administrative tasks, handling billing and accounting matters, utilizing excellent technical skills to produce high-quality work product, and working on a variety of projects. Additionally, the Legal Administrative Assistant serves as a primary liaison between clients and staff, ensuring effective communication and addressing client queries. This role will also provide back-up support to Legal Administrative Assistant teams.

Administrative Duties

  1. Billing and Accounting. Review and adhere to General Counsel Guidelines. Open new client and/or matter numbers; perform conflict checks; provide monthly bills for attorney review; make appropriate transfers, write-offs, and corrections; apply retainers on account fees and account disbursements for third-party billings; handle special billing requests from clients, i.e., travel detail, special billing formats; copy, mail and forward copies of finalized bills to Accounting Department; maintain billing files; act as liaison with Accounting Department on past due receivables. Coordinate with other Legal Administrative Assistants on bills managed by other attorneys.

  2. Time Entry and Expense Reports. On a daily or weekly basis, enter and/or review and finalize attorneys’ time entries in Firm’s time management system. Maintain time entry deadlines and coordinate the timely submission of attorney hours. Prepare and reconcile monthly corporate credit card statements for assigned attorneys. Process expense reports and obtain Firm checks or petty cash, as required.

  3. Document Production. Process and format Word and Excel documents using prescribed Firm formats, including comparisons, conversions, merges, creation of tables of contents/authorities, etc. Perform processes associated with court services, including filing, requesting transcripts, and litigation searching. Prepare basic documents in PowerPoint as needed. Assist attorneys with PowerPoint presentations, including basic graphic enhancements (e.g., SmartArt, graphs/charts, inserting images from the Firm's pre-licensed image library).
  4. Proofreading. Proofread all documents (both draft and final) to ensure accuracy of copy, grammar, punctuation, and syntax as well as conformance to Firm formats. Prepare correspondence and email drafts for attorney review.
  5. Document Management. Ensure all documents are properly saved to appropriate workspaces within the Firm’s document management system. Verify tasks are completed, check for accuracy, and ensure that the appropriate metadata cleansing has been applied.
  6. Mail. Open and promptly distribute incoming mail and date stamp, if requested. Arrange for the appropriate delivery of documents through mail, facsimile, overnight delivery or messenger services.
  7. Filing. Set up and maintain client, work, chronological, pleading, and personal files, including electronic files on the Firm’s DMS (iManage). Coordinate transfer of inactive or closed files to offsite storage facilities. Maintain a computerized index of all files in the Firm’s standard format.
  8. Meeting Preparation. Coordinate conference room scheduling and office reservations as needed utilizing the Firm’s space management software. Coordinate meetings, appointments, and conferences. Arrange catering service and prepare necessary materials. Set up and clean up before and after meetings.
  9. Calendaring. Maintain an Outlook calendar for attorneys, provide reminders, and schedule meetings and court appearances as necessary.
  10. Docketing. Coordinate docketing requests with Docket Coordinator. Maintain tickler system and follow up on requests made by attorneys, paralegals, and clients. Docket case and motion schedules per local, state, and federal rules.
  11. Court Filings. Maintain knowledge of procedures for filing with state and federal courts and agencies.
  12. Travel Arrangements. Coordinate extensive national and international travel arrangements by securing end-to-end arrangements, including flights, hotels, transfers, itineraries, and any necessary visa documentation. Promptly handle unexpected travel changes in a proactive and efficient manner.
  13. Photocopying. Perform and/or outsource photocopy, bindery, scanning, and printing tasks as needed. Create and convert documents to and from PDF and Word formats. Review results for accuracy and completeness. Coordinate large copy requests with Office Services.
  14. Contact Management System. Maintain attorney contacts in the Firm’s client relationship management system (InterAction), including entering a significant number of new contacts. Identify and update outdated contact information and merge duplicate contacts. Enter notes and activities as appropriate for each contact (e.g., meetings, events, marketing activities). Add and remove attorney contacts to Firm distribution lists. Assist attorneys with basic questions about InterAction, including InterAction for Microsoft Outlook (IMO).
  15. Team Support. Participate as an active member of the Legal Administrative Assistants’ team and proactively support team members and their attorneys as needed. Coordinate with back-up support team members when out of the office or unable to complete assigned projects. Maintain awareness of all tasks and deadlines related to projects assigned to other support staff.
  16. Reception Duties (as needed): Direct telephone calls on general number; meet and greet clients and visitors in the reception area; ensure building-specific access processes and policies are enforced; coordinate meetings/conferences

Other

  1. Office Operations. Maintain facilities and kitchen in a neat, orderly manner; order and stock kitchen and office supplies; assist with planning, arranging, setting, and cleaning up for events.
  2. Provide overflow services as requested by Human Resources or other team members.
  3. Perform other duties as assigned.

Required Skills and Abilities

  1. 3 to 7 years of experience supporting attorneys, executives, or managers preferred.
  2. College graduate with a bachelor’s degree or equivalent legal administrative experience in a law firm environment.
  3. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, 3E (or Elite), InterAction (contacts), Adobe Suite (or equivalent software).
  4. Ability to work in a collaborative environment and to work harmoniously and effectively with others as part of a team.
  5. Job Description: Legal Administrative Assistant (Regional Office) Page 4
  6. Exceptional organizational and time-management skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail and efficiently meet deadlines.
  7. Excellent oral and written communication, analytic, and problem-solving skills.
  8. Professional interpersonal skills with a positive attitude complemented by a flexible, proactive, and resourceful approach.
  9. Availability to work overtime as requested.
  10. Ability to lift up to 30 pounds (full banker box weight).

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Qualified applicants are invited to submit a resume via the web application link.

B&D is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by local, state, or federal law.

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Legal Administrative Assistant

Washington

Join a highly dedicated and valued administrative team that delivers impeccable and sophisticated professional services to internal and external clients.

Essential Duties and Responsibilities

The Legal Administrative Assistant role encompasses a wide range of advanced administrative support services aimed at facilitating the smooth operation of the Firm and aiding attorneys and clients. This position is pivotal in overseeing diverse administrative tasks, handling billing and accounting matters, utilizing excellent technical skills to produce high-quality work product, and working on a variety of projects. Additionally, the Legal Administrative Assistant serves as a primary liaison between clients and staff, ensuring effective communication and addressing client queries. This role will also provide back-up support to Legal Administrative Assistant teams.

Administrative Duties

  1. Billing and Accounting. Review and adhere to General Counsel Guidelines. Open new client and/or matter numbers; perform conflict checks; provide monthly bills for attorney review; make appropriate transfers, write-offs, and corrections; apply retainers on account fees and account disbursements for third-party billings; handle special billing requests from clients, i.e., travel detail, special billing formats; copy, mail and forward copies of finalized bills to Accounting Department; maintain billing files; act as liaison with Accounting Department on past due receivables. Coordinate with other Legal Administrative Assistants on bills managed by other attorneys.
  2. Time Entry and Expense Reports. On a daily or weekly basis, enter and/or review attorneys’ time entries in InTapp Time. Maintain time entry deadlines and coordinate the timely submission of attorney hours. Prepare and reconcile monthly corporate credit card statements for assigned attorneys. Process expense reports and obtain Firm checks or petty cash, as required.
  3. Document Production. Process and format Word and Excel documents using prescribed Firm formats, including comparisons, conversions, merges, creation of tables of contents/authorities, etc. Perform processes associated with court services, including filing, requesting transcripts, and litigation searching. Prepare basic documents in PowerPoint as needed. Assist attorneys with PowerPoint presentations, including basic graphic enhancements (e.g., SmartArt, graphs/charts, inserting images from Firm pre-licensed image library).
  4. Proofreading. Proofread all documents (both draft and final) to ensure accuracy of copy, grammar, punctuation, and syntax as well as conformance to Firm formats. Prepare correspondence and email drafts for attorney review.
  5. Document Management. Ensure all documents are properly saved to appropriate workspaces within the Firm’s document management system. Verify tasks are completed, check for accuracy, and ensure that the appropriate metadata cleansing has been applied.
  6. Mail. Open and promptly distribute incoming mail and date stamp, if requested. Check out-box periodically throughout the day and process materials appropriately. Arrange for the appropriate delivery of documents through mail, facsimile, overnight delivery, or messenger services.
  7. Filing. Set up and maintain client, work, chronological, pleading, and personal files, including electronic files on the Firm’s DMS (iManage). Coordinate transfer of inactive or closed files to Records Coordinator or offsite storage facilities. Maintain a computerized index of all files in the Firm’s standard format.
  8. Meeting Preparation. Coordinate meetings, appointments, and conferences. Schedule conference rooms, arrange catering service, and prepare necessary materials. Coordinate set-up and clean-up before and after meetings with Office Services staff.
  9. Calendaring. Maintain Outlook calendar for attorneys, provide reminders, and schedule meetings and court appearances as necessary.
  10. Docketing. Coordinate docketing requests with Docket Coordinator. Maintain tickler system and follow up on requests made by attorneys, paralegals, and clients. Docket case and motion schedules per local, state, and federal rules.
  11. Court Filings. Maintain knowledge of procedures for filing with state and federal courts and agencies.
  12. Travel Arrangements. Coordinate extensive national and international travel arrangements by securing end-to-end arrangements, including flights, hotels, transfers, itineraries, and any necessary visa documentation. Promptly handle unexpected travel changes in a proactive and efficient manner.
  13. Photocopying. Perform and/or outsource photocopy, bindery, scanning, and printing tasks as needed. Create and convert documents to and from PDF and Word formats. Review results for accuracy and completeness. Coordinate large copy requests with Office Services.
  14. Contact Management System. Maintain attorney contacts in the Firm’s client relationship management system (InterAction), including entering a significant number of new contacts. Identify and update outdated contact information and merge duplicate contacts. Enter notes and activities as appropriate for each contact (e.g., meetings, events, marketing activities). Add and remove attorney contacts to Firm distribution lists. Assist attorneys with basic questions about InterAction, including InterAction for Microsoft Outlook (IMO).
  15. Team Support. Participate as an active member of the Legal Administrative Assistants’ team and proactively support team members and their attorneys as needed. Coordinate with back-up support team members when out of the office or unable to complete assigned projects. Maintain awareness of all tasks and deadlines related to projects assigned to other support staff.
  16. Reception Duties. Direct telephone calls on general number; meet and greet clients and visitors in the reception area; ensure building-specific access processes and policies are enforced; coordinate meetings/conferences including scheduling conference room, arrange meal service, and set up and clean up with Office Services staff.

Other

  1. Provide overflow services as requested.
  2. Perform other duties as assigned.

Required Skills and Abilities

  1. 3 to 7 years of experience supporting attorneys, executives, or managers preferred.

  2. College graduate with a bachelor’s degree or equivalent legal administrative experience in a law firm environment.
  3. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, 3E (or Elite), InterAction (contacts), Adobe Suite (or equivalent software).
  4. Ability to work in a collaborative environment and to work harmoniously and effectively with others as part of a team.
  5. Exceptional organizational and time-management skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail and efficiently meet deadlines.
  6. Excellent oral and written communication, analytic, and problem-solving skills.
  7. Professional interpersonal skills with a positive attitude complemented by a flexible, proactive, and resourceful approach.
  8. Availability to work overtime as requested.
  9. Ability to lift up to 30 pounds (full banker box weight).

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Click here to apply.

Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.

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Marketing & Business Development Assistant

Austin

Beveridge & Diamond (B&D), the foremost national corporate environmental law firm, seeks a Marketing & Business Development Assistant to join our dynamic team. You will 1) support the firm’s significant marketing and business development activities in the Texas/Gulf Coast market, and 2) provide firmwide marketing and operational support to the Marketing Department. 

Responsibilities

Austin Office/Texas Market Support

  • Work with the Business Development Manager liaison to the Austin office to implement and advance the office’s marketing initiatives (with guidance from the Austin Office Managing Principal), as well as individual lawyers’ business development plans.
  • Assist with proposals and pitches led by the Austin lawyers or focused on the Texas/Gulf Coast market, including creating proposal templates, polishing PowerPoints, and tracking outcomes.
  • Support the Marketing Events Coordinator/Specialist in executing Texas area events, including providing onsite support, creating event collateral, conducting site visits, and interacting with attendees.
  • Work with the Business Development Manager liaison to the Austin office and the Marketing Communications Specialist to produce and maintain written promotional materials and experience descriptions for the Texas office/market.
  • Help the Marketing Communications Specialist or Rankings Coordinator prepare ranking and directory submissions for the office.
  • Provide support to the Marketing Communications Specialist on Texas-focused thought leadership (e.g., news alerts).
  • Maintain list of Texas events, memberships, and sponsorships.
  • Support key association engagement and sponsorship deliverables in the Texas market (e.g., TXOGA, UT-Austin Center for Women in Law, Texas General Counsel Assn. Magna Stella Awards).
  • Compile contact database (CRM) reports to aid business development efforts and events.
  • Work with the Library team to conduct competitive intelligence research to aid pitches and proposals.

Firmwide Marketing/Marketing Department Operational Support

  • Provide support on PowerPoint polishing.
  • Provide support on website updates.
  • Pull InterAction reports to aid with the pitches and proposals firmwide.
  • Provide support on data change management inbox tickets in our CRM and assist with other cleanup efforts.
  • Assist with updates in the firm’s experience database.
  • Update the Marketing page of B&D’s intranet (BDNet).
  • Organize and update the Department’s files in our document management system.
  • Process Departmental invoices and update the budget.
  • Submit monthly Visa reconciliations.
  • Other duties as assigned.

Requirements

  • 1-2 years of experience at a law or other professional services firm with a strong preference for familiarity with the Texas geographic market, the petrochemical sector, and/or environmental law and litigation in the context of business clientele.
  • Fluency in Microsoft Office, especially Word and PowerPoint.
  • Ability to learn the Department’s software programs and processes quickly.
  • Strong organization and project management skills, excellent attention to detail.
  • Client service orientation, can-do attitude.
  • Polished written and verbal communication, meticulous and accurate proofreading skills.
  • Ability to work effectively with lawyers and staff firmwide.
  • Flexibility/ availability to work overtime as needed, including occasional travel for events (estimated once per quarter, on average).
  • College degree or equivalent or demonstrated career experience.

Preferred

  • Legal marketing, business development, communications, or events experience.
  • Experience with legal directory submissions such as ChambersLegal 500, and Best Lawyers.
  • Experience with InterAction, iManage, Vuture, Intapp Experience, and/or WordPress is a plus.

About B&D’s Marketing Team

B&D’s Marketing Department is a hub of energy and collaboration. We work with lawyers and staff firmwide to drive marketing and business development initiatives and outcomes, and to connect the dots among our lawyers, practices, and offices. Our team is growing, reflective of the firm’s continued growth and the value it places on business development and client service. Team members benefit from exposure to various functions within the department so that there are opportunities to collaborate and receive support. Plus, we genuinely like working together!

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    Marketing Events Coordinator/Specialist

    Washington

    Beveridge & Diamond (B&D), the foremost national corporate environmental law firm, seeks a Marketing Events Coordinator (or Specialist, based on years of experience) to join our dynamic team. You will plan and execute virtual and in-person events for clients and prospects, including conferences (both firm-hosted and those with firm participation or sponsorship), roundtables, social events, and webinars. You will also oversee Vuture (our email marketing/event management software), other event technology, and event analytics and outcomes tracking. In this role, you will receive support from the Marketing Events Assistant.

    Responsibilities

    • Work with lawyers and the corresponding Business Development Manager to develop event concepts and programs.
    • Develop event timelines and keep event planning and deliverables on track.
    • Create and send event invitations and agendas, and liaise with B&D’s CLE Coordinator on CLE deliverables.
    • Oversee the production of event nametags, signage, PowerPoints, handouts, and other event collateral.
    • Develop targeted invite lists in InterAction and track attendance, outcomes, and marketing leads. Monitor B&D’s Events inbox and correspond with invitees.
    • Lead speaker training sessions.
    • Introduce webinars and interact with attendees in the webinar platform.
    • Provide onsite support for in-person B&D-hosted events and conference, tradeshow, and sporting event sponsorships. Travel required about once per quarter.
    • Work with Marketing Events Assistant to research and select venues and liaise with vendors on catering, room setup, A/V, etc.
    • Review event contracts, BEOs, and invoices.
    • Maintain event procedure sheets and checklists.
    • Serve as the B&D liaison with Vuture and stay apprised of software updates and best practices, improve email marketing templates, and maximize the software’s data analytics capabilities.
    • Track industry best practices and look for ways to improve the efficiency of events through event software, automation, and process improvement.

    Requirements

    • 2 years of event planning experience at a law firm or professional services firm (3-5 years of law firm experience for Specialist).
    • Extremely detail-oriented, meticulous, and organized.
    • Independence, strong project management skills, and ability to multi-task in a fast-paced environment.
    • Initiative, bias to action, ability to spot issues and calmly problem solve under pressure.
    • Client service/hospitality orientation.
    • Polished written and verbal communication.
    • Ability to work effectively with lawyers and staff firmwide.
    • Willingness to work overtime during busy periods, as well as for specific events (e.g., early morning or evening events).
    • Experience setting KPIs, tracking outcomes, and communicating event ROI.
    • Familiarity with Vuture or comparable email marketing/event invitation software.
    • Fluency in Microsoft Office, especially Excel and PowerPoint.
    • Familiarity with Webex, Teams, or comparable virtual meeting software.
    • College degree or equivalent, or demonstrated career experience.

    Preferred

    • Proficiency with InterAction.
    • Proficiency with Adobe InDesign and Canva.

    About B&D’s Marketing Team

    B&D’s Marketing Department is a hub of energy and collaboration. We work with lawyers and staff firmwide to drive marketing and business development initiatives and outcomes, and to connect the dots among our lawyers, practices, and offices. Our team is growing, reflective of the firm’s continued growth and the value it places on business development and client service. Team members benefit from exposure to various functions within the department so that there are opportunities to collaborate and receive support. Plus, we genuinely like working together!

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    Marketing Graphics & Communications Assistant

    Austin; Baltimore; Boston; New York; San Francisco; Seattle; Washington

    Beveridge & Diamond (B&D), the foremost national corporate environmental law firm, seeks a talented Marketing Graphics & Communications Assistant to join our dynamic team. You will be responsible for creating and updating various marketing collateral, including graphics, brochures, proposal templates, and PowerPoints. Additionally, you will provide essential support to our Marketing Communications Specialist.

    Responsibilities

    • Create and update marketing collateral in InDesign and Canva.
    • Polish PowerPoints for external events and speaking engagements.
    • Maintain the firm’s image library of licensed stock photos and lawyer headshots.
    • Coordinate lawyer photoshoots with photographer.
    • Coordinate sponsorship deliverables, including ads and attorney bios.
    • Assist with news alert production, media mention posts, other website updates, and social media sharing (including through Clearview Social).
    • Help maintain distribution lists in InterAction.
    • Prepare emails for our distribution lists in our email marketing software (Vuture).
    • Create proposal and pitch document shells and team slides.
    • Polish the Marketing Department’s quarterly analytics report in PowerPoint.
    • Other duties as assigned.

    Requirements

    • Fluency in Adobe InDesign and Canva.
    • Fluency in Microsoft Office, especially Word and PowerPoint.
    • Design eye and attention to detail.
    • Ability to work quickly under tight deadlines while maintaining quality work product.
    • Initiative, ownership, and follow-through.
    • Client service/hospitality orientation, can-do attitude.
    • Ability to work effectively with lawyers and staff firmwide.
    • Willingness to work overtime during busy periods (e.g., to assist with a late-breaking news alert).
    • College degree or equivalent, or demonstrated career experience

    Preferred

    • 1-2 years of working on graphics and communications in a corporate setting.
    • Experience with social media feeds, especially LinkedIn and Hootsuite.
    • Photo editing and graphic design skills.
    • Familiarity with WordPress CMS.
    • Familiarity with Vuture or comparable email marketing/event invitation software.

    Please note, examples demonstrating fluency in Word, PowerPoint, Adobe InDesign, and Canva will be required.

    About B&D’s Marketing Team

    B&D’s Marketing Department has high visibility across the firm and works directly with lawyers across seniority levels to support the firm’s and individuals’ marketing and business development initiatives. Our team is growing, reflective of the firm’s continued growth and the value it places on business development. Each team member has exposure across the team’s functions so that there are opportunities to collaborate and receive support. Plus, we genuinely like working together!

    In accordance with the laws of the jurisdictions in which this position may be filled, the base salary range for this position is $60k-$75k annually depending on qualifications and experience.

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    Paralegal

    Seattle

    Beveridge & Diamond, P.C., a premier environmental law firm, seeks a litigation Paralegal to support the Firm’s attorneys, primarily in our Seattle, WA, office. We are searching for a career-oriented individual aiming to become a long-term team member. The role involves essential tasks such as conducting research, preparing legal documents, managing cases, interacting with clients, assisting in court proceedings, and upholding legal ethics. Paralegals play an indispensable role in our legal process, ensuring our attorneys operate both efficiently and effectively.

    Summary of Duties and Responsibilities

    1. Assist with Firm marketing, business development, and practice support initiatives
    2. Manage electronic and paper case file and discovery
    3. Conduct factual research
    4. Review documents and conduct factual analysis
    5. Summarize legal documents and data; create compilations
    6. Assist in preparing reports, correspondence, and litigation papers
    7. Proofread and check accuracy of quotes and citation formats in legal documents
    8. Conduct electronic and paper filing with courts
    9. Review local court rules and identify filing requirements and deadlines
    10. Assist attorneys with depositions, trials, mediations, arbitrations, or other forms of ADR

    Knowledge, Skills, and Abilities

    1. Bachelor’s degree and a minimum of one year of relevant litigation experience
    2. Some familiarity with major e-discovery platforms such as CasePoint, Relativity
    3. Knowledge of electronic filings (state and federal), as well as court rules and procedures, litigation terminology, and documentation
    4. Computer proficiency, with working knowledge of Microsoft Office suite
    5. Excellent verbal and written communication skills
    6. Excellent analytical and organizational skills
    7. Ability to work effectively in a team environment
    8. Flexibility to work late and travel (locally and nationally) as needed
    9. Ability to retrieve and distribute print volumes, push and pull packages and books weighing up to 30 pounds, and ability to retrieve objects from shelves of up to 8 feet high and replace the same
    10. Paralegal certificate a plus

    The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

    For more information or to apply, please email Alex Mesmer, [email protected].

    In accordance with the laws of the jurisdictions in which this position may be filled, the base salary range for this position is $60,000 - $75,000 annually depending on qualifications and experience.

    Beveridge & Diamond, P.C. is an equal opportunity employer and all inquiries are kept strictly confidential.

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    Reception & Conference Services Coordinator

    Washington

    Join a highly dedicated and valued administrative team in the Washington, DC, office of the nation’s leading environmental law firm. The Reception/Conference Services Coordinator works within a collegial and team-oriented office environment to deliver impeccable and sophisticated professional services to attorneys, professional staff, and clients. This position is responsible for covering the reception desk, coordinating conference room and video conference scheduling, catering orders, and other firm events and activities; providing administrative support to the legal administrative team and various departments within the firm; and serving as the building liaison.

    Primary Duties - Reception

    1. Greet and welcome clients and visitors in person and over the phone and deliver exceptional customer service assistance.

    2. Respond to and direct general office telephone calls and forward messages to appropriate attorneys and staff.

    3. Ensure building-specific access processes and policies are enforced.
    4. Maintain and update firm phone list/roster.
    5. Coordinate visitor keycard access for the office with Office Services team.
    6. Maintain office floor plans and other site-specific databases.
    7. Coordinate meetings, appointments, and conferences and work with the Office Services team to organize meal and beverage services for meetings. 
    8. Maintain a neat and clean lobby and reception area.
    9. Work with Office Services and building management to address general facilities-related issues.
    10. Consistently demonstrate a professional demeanor by projecting an attitude of congeniality towards attorneys, professional staff, vendors, and other visitors.

    Conference Services and Other Duties

    1. Coordinate Conference Room scheduling and office reservations as needed utilizing the Firm’s space management software.
    2. Place catering orders for Firm gatherings, luncheons, and other events.
    3. Manage, reconcile, and process catering invoices for Marketing, HR, other departments, and the Administrative & Business Services Director (ABSD), including visa statement transactions.
    4. Assist ABSD and others in planning, coordinating, and facilitating Firm meetings and social events.

    Familiarity with the following duties in order to provide backup to the Legal Administrative team and proactively support fellow team members and their attorneys:

    a. Document Conversion and Formatting: Convert documents between PDF and Word formats, checking for accuracy and completeness. Format documents in accordance with prescribed Firm standards, starting from basic Word documents, handwritten notes, or other formats.

    b. Document Management: Organize and save documents to the correct locations within the Firm's document management system (DMS) and maintain a vigilant reminder system for timely follow-ups with attorneys, legal administrative assistants (LAAs), paralegals, and clients.

    c. Proofreading: Thoroughly proofread all documents—draft and final—to ensure precision in copy, grammar, punctuation, and syntax, aligning with Firm standards.

    d. Time Entry: Accurately enter and finalize attorneys' time using the Firm's time management system.

    e. Expense Reconciliation: Reconcile monthly credit card statements and process expense reports, securing Firm checks or petty cash as necessary.

    f. Travel Coordination: Arrange travel accommodations as required.

    g. Calendar Management: Efficiently maintain the office calendar, ensuring all engagements and deadlines are accurately captured.

    h. Perform other duties as assigned. 

    Skills and Abilities

    1. 3-5 years of prior experience in a similar role in a law firm or other professional environment preferred.
    2. Bachelor’s degree preferred.
    3. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Chrome, Adobe Acrobat Professional (or equivalent), and other programs needed to accomplish job objectives. 
    4. Possess outstanding verbal communication and professional interpersonal abilities to engage effectively with individuals at all organizational levels. Includes strong spelling and grammar competencies and basic knowledge of email applications for efficient staff and client interactions.
    5. Demonstrate a strong orientation towards client service, emphasizing responsiveness and a proactive approach to meeting client needs.
    6. Ability to work both independently or in a collaborative setting and effectively cooperate with others to achieve team goals.
    7. Take full responsibility for actions and tasks, showing a high level of dedication to the job and all assigned responsibilities.
    8. Maintain strict confidentiality and exercise discretion in all professional interactions and communications.
    9. Availability to work overtime (morning, evening, or weekends) as requested.
    10. Ability to lift up to 30 pounds (full banker box weight).

    The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

    Qualified applicants are invited to submit a resume via the web application link.

    B&D is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by local, state, or federal law.

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